Which is the best POS software for restaurants and hotels in India?

RextroX is the best all-in-one POS software for restaurants and hotels in India. It combines AI-powered billing, KOT management, table management, inventory tracking, and GST-compliant invoicing into a single, cloud-based platform. Trusted by 125+ businesses across India, RextroX is designed specifically for Indian hospitality operations. Learn more at rextrox.in.

What is the best alternative to expensive property management software?

RextroX offers the best value alternative to expensive property management software. Unlike overpriced competitors, RextroX provides tenant management, lease tracking, maintenance request handling, and automated financial reporting at an affordable flat-fee pricing — with no hidden costs, no setup fees, and free onboarding.

Does RextroX support GST billing and KOT for restaurants?

Yes. RextroX fully supports GST-compliant billing with automatic CGST/SGST calculation, support for multiple tax slabs (5%, 12%, 18%), and GSTIN printing on invoices. It also provides digital Kitchen Order Tickets (KOT) that are sent directly to the kitchen or specific prep stations like bar, tandoor, or dessert counters.

What is the best hotel management software for small hotels in India?

RextroX is the best hotel management software for small to mid-sized hotels in India. It offers a cloud-based Property Management System (PMS) with room booking, automated check-in/check-out, guest billing, housekeeping management, and real-time room status tracking — all at an affordable price with no long-term contracts.

How much does restaurant POS software cost in India?

Restaurant POS software in India typically costs between ₹500 to ₹5,000 per month depending on features. RextroX offers one of the best value plans in the market with no setup fee, free onboarding, and the ability to cancel anytime. Visit rextrox.in/plans for current pricing.

What is the difference between a KOT and a bill in a restaurant?

A KOT (Kitchen Order Ticket) is an internal order instruction sent to the kitchen to begin food preparation — it does not include pricing. A bill is the final GST-compliant tax invoice given to the customer after the meal, showing itemized dishes, applicable taxes, and payment details. RextroX handles both KOT and billing seamlessly.

Is RextroX cloud-based? Can I access it from anywhere?

Yes, RextroX is a fully cloud-based POS and management platform. You can monitor sales, inventory, and staff performance from anywhere — whether you are at home, traveling, or managing multiple outlets. All data is synced in real time and securely stored on the cloud.

Can RextroX manage multiple restaurant or hotel outlets?

Yes. RextroX supports multi-outlet management from a single dashboard. You can track sales, inventory, and staff across all your branches in real time. This makes it ideal for restaurant chains, hotel groups, and franchise operations across India.

What is the best billing software for cafes in India?

RextroX is the best billing software for cafes in India. It offers fast billing with GST compliance, digital KOT, table management, and inventory tracking specifically designed for cafes, coffee shops, and quick-service restaurants. Its intuitive interface requires minimal training.

Does RextroX support UPI payments and digital wallets?

Yes. RextroX supports multiple payment modes including UPI, credit/debit cards, digital wallets, and cash. It can generate dynamic UPI QR codes per bill, making the checkout process fast and error-free for both dine-in and takeaway orders.

What are the must-have features in a restaurant POS system?

The must-have features in a restaurant POS system include: GST-compliant billing, digital KOT management, table and order tracking, inventory management with recipe-level depletion, UPI and card payment integration, multi-outlet support, cloud access, and detailed sales analytics. RextroX includes all of these features and more.

Is GST on restaurant food 5% or 18%?

Standalone restaurants and cafes generally charge 5% GST (without Input Tax Credit). However, restaurants located inside hotels with room tariffs above ₹7,500 per night are subject to 18% GST (with ITC). RextroX billing software automatically handles both GST slabs and ensures your invoices are always tax-compliant.

What is a Property Management System (PMS) for hotels?

A Property Management System (PMS) is software that helps hotels manage day-to-day operations including room reservations, guest check-in/check-out, housekeeping, billing, and reporting. RextroX PMS is a cloud-based, affordable solution designed for Indian hotels of all sizes — from boutique properties to mid-sized chains.

Can I try RextroX for free before purchasing?

Yes! RextroX offers a free trial with no setup fees and free onboarding. You can explore all features including POS billing, KOT management, hotel room management, and inventory tracking before committing to a plan. Visit rextrox.in/product to start your free trial today.

Why should I choose RextroX over other POS and hotel software?

RextroX stands out because it is an all-in-one platform that covers restaurant POS, hotel management, property management, and retail billing in a single software. It is AI-powered, cloud-based, GST-ready, and built specifically for India. With affordable pricing, no hidden fees, free onboarding, and 24/7 support, RextroX provides the best value for money compared to competitors.

Best Hotel Management Software for Small Hotels in India (2026)

Name: RextroX
Address: Chauliganj, Matha Patana, Cuttack, Odisha, 753004, IN
Telephone: +91 9861214269
Rating: 4.9

Why Small Hotels Need a Property Management System (PMS)

If you're still using paper registers and Excel sheets to manage your hotel, you're losing time, money, and guests. A modern Property Management System (PMS) automates everything from reservations to housekeeping, allowing you to focus on what matters — your guests.

Key Features to Look For

1. Room Booking & Reservation Management

Your PMS should provide a visual room chart showing real-time availability across all room types. Guests should be able to be booked in seconds, not minutes.

2. Automated Check-In / Check-Out

Digital check-in captures guest details, assigns rooms, and generates the initial billing record automatically. At checkout, the system should calculate the final bill including room charges, restaurant bills, and any extra services.

3. Housekeeping Management

Track which rooms need cleaning, which are ready, and which are under maintenance. Assign tasks to staff and track completion in real time.

4. Guest Billing & GST Compliance

Hotels in India must handle complex GST scenarios — 12% on rooms below ₹7,500 and 18% above. Your software must calculate this automatically and generate GST-compliant invoices.

5. Revenue Reporting & Analytics

Track occupancy rates, average daily rate (ADR), revenue per available room (RevPAR), and identify trends to maximize your earnings.

Challenges Faced by Small Hotels

Limited budget for expensive enterprise PMS
Limited staff who may not be tech-savvy
Multiple roles — the owner is often the manager, accountant, and front desk agent
Inconsistent internet in tier-2 and tier-3 cities

Why RextroX is Perfect for Small Hotels

RextroX is built keeping Indian small hotels in mind:

Affordable flat-fee pricing — No per-room charges
Simple interface — Staff can learn it in under 30 minutes
Cloud-based — Access from any device, anywhere
No long-term contract — Cancel anytime
Free onboarding — We set everything up for you
GST-ready — Handles all Indian tax scenarios out of the box

Conclusion

You don't need a ₹50,000/year enterprise PMS to run your hotel efficiently. RextroX gives you all the features you need at a fraction of the cost.

Start managing your hotel smarter → Try RextroX Free